Nobody likes a procrastinator, even a procrastinator blames another procrastinator for delaying things unnecessarily. Would you believe that most of us delay things one way or the other? Statistics from the professional environment are alarming and eye-opening. They say time is money, and rightly so because the more time we utilize, the more we materialize our energies and efforts into currency.
What Resists Optimal Productivity?
Companies spend hundreds of thousands just in planning and anticipating the productivity of the workforce only to know that they didn’t achieve the anticipated productivity level for some unknown reason. They call it an unknown reason because they don’t even bother to consider it a potential problem. Lack of proper time utilization is the main problem. Let’s see how it damages the productivity of a team.
There are 3 top culprits which consume a significant amount of time and weaken the concentration level of the employees/team members in a professional environment.
Statistics show that an employee receives over 300 business emails a week. Didn’t surprise you! Let’s have this then, guess how many times does an employee check his/her mailbox in an hour (while at the desk)? This’ll surely amaze you! Then answer is 36 times an hour.
This is where a significant part of productivity level drowns without even being noticed. Even more disturbing fact is that an employee takes around 16 minutes to refocus after checking and responding to the emails. And this activity consumes much of your mind resulting in a 10-point IQ decrease. Converting it in monetary terms, on annual basis, its cost an organization somewhere from $5k to $7k per employee, losing much of it in trying to properly understand poorly written emails.
Meetings not only force additional arrangement expenses but they also cost a lot more than they actually generate. On an average, a company arranges for 62 employee meetings per month and nearly half of these meetings are pure time-wasters.
Considering the allocation of 1 hour per meeting, from at least 30hrs. /month is wasted in unproductive meetings. 91% of the participants prefer daydreaming during a meeting. 39% even sleep during a meeting and only 45% employees felt overwhelming after attending the meetings. 73% of the attendants prefer to utilize the time during the meeting in doing something irrelevant. 47% of the attendants literally consider that these meetings do nothing but waste time. Only in the U.S, $37 Billion are consumed annually by these meetings.
Communication is better and contributes to productivity but as soon as it tends to break limits its results in a declined productivity. On an average, an employee suffers from over 50 interruptions during a working day and an employee takes three minutes to focus back an interruption suggesting that approximately 2.5 hours of an employee’s day are wasted.
The Reliable Solution!
The ability to focus plays a vital role to minimize the wastage of time. Being a professional you need to ensure quick communication with the team members and facilitators etc. To avoid distractions, you need to simply schedule your proceedings. The best way is to arrange the tasks and avoid multitasking. Don’t waste time in checking the instructions and updates for the tasks which are not under consideration at the moment. You can only ensure proper concentration if you are taking on a single task at a time.
Technology has offered amazing solutions in the form of virtual work-desks. You can increase your productivity level by incorporating a reliable tool. You need wisely select the tool that offers maximum flexibility, functionality and features i.e. live conversation, file sharing, support for various file types, and time tracking etc.